Procurement system
Complete management of the procurement cycle within the organization, where the procurement system in the program was designed based on the best practices that make the procurement team work in tandem from registering an exchange request for items to find out what is available in stores, then issuing a purchase request for items that are not available in the institution to issuing purchase orders to suppliers, through Services with the possibility of charging those purchases with some expenses that were spent on them, such as transportation costs – with a direct impact on the costs of purchased items . This system is directly linked to the system of Public Accounts, warehouses, payments, contracting and all other programs.
Procurement management
The procurement cycle is subject to an agreed global standard through a specific and clear sequence of operations and consists in the system of:
Purchase order :
It is like a purchase order, but it is used internally to order any item from different departments .
An item may be ordered in stores, so the purchase request is converted into an exchange request via the exchange Request option and store selection, and each item request is an entrance to the stores and not for purchases, and in case the required item or part of the quantity is not available in the order, the purchase request can be uploaded in a quotation or in a purchase order
Request a quote
Through this screen, you can send requests for quotations to suppliers directly from the system to get the prices of the products you want to buy before making a decision on the purchase
View the price of a resource :
All offers from suppliers are recorded and the best price, the best supply period and the best payment method are selected .
POPurchase order
The purchase order is issued from the program automatically after choosing the best price offer and the program waits until the approval of the purchase order to send it by e-mail or print it.
Receipt, billing and payment
Warehouse receipt after inspection, approval and registration of receipt permission .
Registration of purchase invoices with the possibility of downloading them directly from purchase orders to save time and effort.
Add all types of expenses related to the purchase document, specifying the method of distribution in different ways.
Instant impact on suppliers ' account statements when saving purchase invoices.
Determine the due date of each invoice and track the resulting debt ages.
Recording the returns of purchases and stating the reason for the response and the subsequent impact on the accounts.
Linking purchase orders and documentary credits with cash payments and checks.
Reports
Your reliance on the Financial Group of programs means upgrading your daily accounting processes to reach an increase in the return on your investments, not only with flexibility of use, but also with a distinctive set of reports that guide you to make rational decisions.
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